Win more staffing tenders by making compliance non-negotiable.
Staffing bids often live or die on documentation. TenderPilot helps you structure requirements, coordinate HR + ops inputs, and submit consistently, even with multiple tenders running in parallel.
The problem with staffing tenders
Staffing tenders are high-volume and compliance-strict. A single missing document can cost you the contract.
Compliance overload
Policies, certifications, vetting, and schedules are easy to miss under time pressure.
Multiple stakeholders
HR, ops, finance, and legal all contribute and coordination breaks down fast.
Document drift
Old versions get reused; key updates are missed; evidence packs become unreliable.
Why staffing agencies choose TenderPilot
Reduce disqualification risk
Keep mandatory documents and schedules visible and owned early.
Faster document assembly
Turn tender packs into checklists and plans quickly using AI Runs.
Better consistency
Standardize your evidence pack and only tailor what the tender requires.
How it works
One workspace per tender
Centralize tasks, owners, and all evidence for that tender.
Use an AI Run for pack analysis
Extract requirements, risks, and a compliance checklist quickly.
Assign owners across departments
Track HR docs, vetting, SLAs, pricing schedules, and approvals.
Review and submit
Know what's missing before submission day, not after.
Common staffing use cases
Plans that scale with your workload
Unlimited users on every plan. Pricing based on how many tenders you run concurrently.
Core
Smaller agencies building a disciplined process
- 3 active workspaces
- Unlimited users
- 5 AI Runs / week
Team
Agencies running parallel tenders routinely
- 6 active workspaces
- Unlimited users
- 10 AI Runs / week
Business
High-throughput tender operations
- 10 active workspaces (max)
- Unlimited users
- 20 AI Runs / week
Frequently asked questions
Do all plans include unlimited users?
Yes. That's important for staffing tenders because HR, ops, finance, and management often need to contribute.
What is an AI Run (weekly)?
An AI Run is for heavyweight processing: analyzing the tender pack to produce structured requirements, key risks, and a compliance checklist. Runs reset weekly (Monday 00:00 SAST).
How does this reduce disqualifications?
By keeping mandatory requirements visible early and assigned to owners, you reduce last-minute gaps and missed documents.
Can we handle multiple tenders at once?
Yes pricing scales with how many tenders you can actively work on concurrently (active workspaces).