Standardize facilities tenders across sites and scale submissions.
For cleaning, security, pest control, catering, waste, and building maintenance teams. Keep your evidence pack complete, coordinate regional inputs, and submit consistently across multiple tenders in parallel.
The problem with facilities tendering
Facilities bids are repetitive and compliance-heavy. Managing them manually leads to rework and missed opportunities.
Repetitive work
Similar tenders across regions, but every submission becomes a rework exercise.
Branch coordination
Regional teams contribute late; approvals get stuck; versions drift.
Document completeness
One missing certificate or schedule can disqualify an otherwise strong bid.
Why facilities teams rely on TenderPilot
Consistent compliance packs
Keep your standard documents, certificates, and evidence in one system and reuse them tender to tender.
More tenders, less admin
Structure pack requirements quickly and coordinate inputs across sites without email chaos.
Clear accountability
Everyone knows what they own: pricing, staffing, SLAs, safety, documentation with visibility across the team.
How it works
Workspace per tender
Keep tasks, documents, checklists, and owners in one place.
AI Run to extract requirements
Turn pack clauses into a checklist and response plan fast.
Assign regional inputs
Allocate responsibilities to branch teams and track readiness.
Standardize and submit
Reuse your best evidence pack while tailoring the tender specifics.
Common facilities use cases
Plans that scale with your workload
Unlimited users on every plan. Pricing based on how many tenders you run concurrently.
Core
Small facilities teams or single-region operators
- 3 active workspaces
- Unlimited users
- 5 AI Runs / week
Team
Multi-site or multi-branch tender coordination
- 6 active workspaces
- Unlimited users
- 10 AI Runs / week
Business
National operators managing many tenders in parallel
- 10 active workspaces (max)
- Unlimited users
- 20 AI Runs / week
Frequently asked questions
Why unlimited users matters for facilities teams?
Facilities bids often need input from branches, supervisors, HR, and operations. Unlimited users means you can include everyone who needs to contribute without per-seat friction.
What is an active workspace?
One active workspace equals one tender you're actively working on. Archive completed tenders to free a slot.
What is an AI Run (weekly)?
An AI Run is for heavyweight processing like analyzing the tender pack to generate requirements, risks, and a compliance checklist. Runs reset weekly (Monday 00:00 SAST).
Can we standardize our evidence pack?
Yes the goal is to make each tender easier than the last by keeping documents, checklists, and processes consistent.